In order to provide its services, CICOMOL (also known as CICOMOL/CICODOOR) must collect and process some of your personal information. In order to maintain different relationships with the holder, the company strives to minimize the amount and type of personal data required. The following points will allow you to check which personal data is gathered, processed, and how you can exercise your rights. These procedures are regulated by the General Data Protection Regulation (GDPR) that is currently in effect in the European Union.

By accessing the CICOMOL website at https://cicomol.pt, you are confirming your agreement to this Privacy Policy.

In order to provide its services, CICOMOL (also known as CICOMOL/CICODOOR) must collect and process some of your personal information. In order to maintain different relationships with the holder, the company strives to minimize the amount and type of personal data required. The following points will allow you to check which personal data is gathered, processed, and how you can exercise your rights. These procedures are regulated by the General Data Protection Regulation (GDPR) that is currently in effect in the European Union.

By accessing the CICOMOL website at https://cicomol.pt, you are confirming your agreement to this Privacy Policy.

 

Responsible for data processing

CICOMOL is the entity responsible for processing your data.

• Corporate name: CICOMOL, SA.
• Head office address: Zona Industrial de Ourém, Rua B, lote 6, 2435-661 Seiça, Ourém, Portugal
• VAT Number (NIPC): 504 192 175
• Share capital: 328 915,14 €

 

Data collection methods

CICOMOL uses the data minimization principle to only request data that is essential for the type of relationship maintained with the holder, categorized in three ways:

• Commercial relationships: when the holder intends to establish a commercial relationship with CICOMOL, which begins as a pre-contractual one. For instance, when a user fills out a website form or sends an email to request information about CICOMOL services, they have established a pre-contractual relationship with the company, which will involve the exchange of messages or telephone contacts later. To fulfill legal obligations, such as billing, the pre-contractual relationship may turn into a contractual relationship, which will necessitate the provision of additional personal data;
• Marketing communications: when someone wants to receive promotional and/or institutional campaigns.
• Recruitment: when the holder intends to apply for a job offer or make a spontaneous application.

There are forms available on the CICOMOL/CICODOOR website for various purposes, as specified below:

• General contact form: used for requesting information, receiving quotes, submitting commercial proposals, making suggestions, and filing complaints;
• Product contact form: used to clarify the product in question or to request a quote;
• Marketing communications subscription form: for sending promotional and/or institutional communications that fall within the scope of CICOMOL’s activities.

When filling out the forms, CICOMOL collects the following personal information:

• Name;
• E-mail;
• Telephone contact;
• Locality.

Other personal data, such as those found in the CV or other documents, may be submitted by the holder on a voluntary basis, this is included when filling out the recruitment form.

The forms available on the CICOMOL/CICODOOR website use reCAPTCHA, a Google technology that prevents the sending of spam. For more information, is available on Google’s Privacy Policy and Terms and Conditions.

In addition to filling out the forms mentioned earlier, users can contact CICOMOL through email or telephone, and they are responsible for the data they provide through these channels.

 

Data collected

CICOMOL adheres to the principle of data minimization, which means they only request data that is essential for establishing a relationship with the holder, including:

• Identification and contact: name, email address and telephone number;
• Payment and financial information: name, address and tax identification number;
• Anonymous information: registration of activity and navigation on the website (see Cookies Policy).

If the user voluntarily submits other personal data, they will not be considered for processing.

 

Use/processing of data

CICOMOL uses the data collected for the following purposes:

• Pre-contractual relationships: providing information about CICOMOL.;
• Commercial relations: provision of services by CICOMOL;
• Complying with contractual and legal obligations that are part of the commercial relationship established with the holder, which includes issuance of accounting documents.

 

Data recipients

CICOMOL, as the entity that processes the collected data, is committed to not sharing your personal information with entities that it does not have any relationship with. CICOMOL does not buy, transfer or sell personal databases.

However, service providers essential to CICOMOL’s activity may access your data, the provider of accounting services and IT support services guarantees that the company’s information is safeguarded within the scope of its activities. These service providers are in compliance with CICOMOL guidelines on access, processing, and protection of data, as well as the GDPR.

Additionally, CICOMOL may transmit your data to other entities involved in the different activities it provides. In this situation, CICOMOL informs the holder about the entities that can access their personal data when a contractual relationship is established.

Holders who have given their permission to receive marketing communications will have their personal data stored on email marketing platforms that comply with GDPR.

 

Data conservation

The data collected is only kept for as long as necessary.

If pre-contractual relationships have not led to the provision of services, six months after the last communication between the parties, personal data will be deleted.

Personal data will be kept by CICOMOL for as long as they provide services in commercial relationships, to comply with legal obligations, some may be kept for longer periods, as is true for accounting data.

 

Data subject rights

Articles 15 to 21 in the GDPR provide the data subject with a set of rights:

• Right to access personal data;
• Right to rectify data;
• Right to delete data;
• Right to restrict data processing;
• Right to data portability.

To exercise these rights, the data subject must contact CICOMOL, as the entity responsible for processing the data, via the email address geral@cicomol.pt

If you have any questions about this privacy policy, please feel free to use this channel to clarify them. In the event that you detect any improper use of your data, you can file a complaint with the supervisory authority, the CNPD, Portuguese Data Protection Authority.

 

Anonymous information

The CICOMOL website uses cookies, small text files that are saved on the user’s device. These files are both anonymous and provide a better user experience. To find out more, read the Cookies Policy.

The purpose of processing this anonymous information is to use it for statistical and marketing purposes. Examples of processing include the number of visits, average session time, user location, operating system and the device used, the ISP – Internet service provider and the use of advertising services.

Additional information

This privacy policy pertains exclusively to the CICOMOL website that is identified by the address https://cicomol.pt

CICOMOL is not responsible for any data provided by the owner on third-party websites as this website presents links of interest that are entirely unrelated to CICOMOL.

CICOMOL has the right to change this privacy policy without any notice, so it’s recommended that you review this page periodically.

 

Last updated: 12 of July, 2023